How to lock a document in MS Word 2007

This is a small walk through guide how to lock a document using MS Word 2007 (a version with Microsft Word 2003 can be found here). One might say why  lock and not convert to .pdf.

The main difference is that is easier and it does not require any other programs to manipulate .pdf files. Locking is helpful when we wish to control who is allowed to alter the data. In most cases it is used with forms and macros.

Microsoft Word 2007 version (go to Microsoft Word 2003 version)

Part 1: Activate the developer toolbar.

It is deactivated by default. Folow the steps shown below to activate it.

Step 1

Step 2

Step 3

Part 1 is done. The developer toolbar should appear on the right of the toolbars, right after “view”, like this:

It is inside there where the locking options are found. There more options which you encouraged to check.

Part 2. Locking the document.

Let's suppose we wish to lock the document so that other will only be able to use forms in it.

Step 1

Step 2

A frame will appear on the right. Check the option “Allow only this type of editing in the document” and select filling in forms from the drop down menu. Then click on “Yes, Start Enforcing Protection” 

Step 3

Step 4

A window will popup to enter a password.  

DONE. Now only a person who knows the password above can alter the document.

Give it a try.

(go to the Microsoft Word 2003 version)